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QuickBooks Database Server Manager: How to install, update and setup

QuickBooks provides you with this amazing utility feature called QuickBooks Database Server Manager (QBDBSM). It allows you to organize the application for multiple users. It is very useful when you want to ensure that you make the optimum use of the QuickBooks Desktop application. You need to install, update, and set up the QBDBSM on the computer for the maximum utilization of the application and file performance on the network.

QBDBSM produce Network Data files that are stored on the computer. In case you are using more than one version of QuickBooks Desktop, it is recommended to install QBDBSM for each of the version. Install it in the chronological order- oldest to the newest.

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How to install the QuickBooks Database Server Manager?

  • Locate the installer of QuickBooks on the host computer, double-click on it, and open the installation wizard.
  • If the host computer has the network access and can easily download an update, click on the option that says ‘Next’.
  • In case your computer has no internet connection, click on the option that says ‘No’ and hit on the ‘Next’ button.
  • Now, terminate the other programs that are running in the background and click on ‘Next’.
  • Read and agree to the Software License Agreement. After that click on ‘Next’.
  • Go to ‘Custom or Network Options’ and choose the type of the installation.
  • Now, select the option that says ‘Yes, allow access.’
  • Follow the instructions on the screen to complete the software installation.
  • Last, set up the Database Server Manager after the successful installation of the software.

How to update the Database Server Manager?

After you are done installing the server manager, it is important to check whether or not an update for the software is available. Periodically, Intuit releases the software update in order to optimize the use of the QuickBooks Desktop application. Mostly, the newly installed QuickBooks Desktop critically requires an update. Follow the steps below:

  • You need to download and update the QuickBooks Desktop to the latest release. It is important to know that the patch is the same for the server and the computer.
  • After you are done with the installation, it is strongly recommended to reboot the server.
  • After updating the server, a message will appear that reads ‘the company files needs to be updated…’ Also, there will be a popup to create a backup, which is essential as updates can alter the database structure.
  • Follow the popups and after you are done taking the backup, you should be able to open the files.

How to setup QuickBooks Database Server Manager?

  • Open the QuickBooks Database Server Manager and scan the folders or files that you need toconfigure for the multi-user access.
  • Now, scan the company files on the server to ensure that the files are configured properly to give them access to the multiple users.
  • In order to add new company files to the server, use Monitored Drives Feature and keep the Database Server Manager up to date.
  • Ensure that the company files are connected to the server and users are logged in to the company files.
  • In case you want to change the status of the service, use the Service Administrative Tool and configure the service.
  • Now use ‘Updates’ feature and download the latest updates to the QuickBooks Server.

This is how you install, update, and set up the QuickBooks application. In case you face any issue while doing it, you can reach the QuickBooks customer care and get a quick assistance.

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